Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Job Summary:

We are seeking a full-time highly organized and adaptable Administrative Assistant to support day-to-day operations. This role requires strong communication, time management, and problem-solving skills, along with the ability to multitask in a fast-paced environment.

Key Responsibilities:

Office Support: Ensure the Executive Director and staff have necessary resources and supplies to meet organizational goals.
File & Document Management: Maintain organized office and Board records; draft, transcribe, and prepare correspondence and reports.
Team Oversight: Provide clear instructions, prioritize tasks effectively, and demonstrate supervisory and managerial capability.
Communication & Technical Skills: Apply strong spelling, writing, and computer skills in daily tasks.
Information Management: Efficiently gather, process, store, and retrieve various types of information.

Key Skills:

Communication: Excellent verbal and written communication for working with internal teams and external clients.
Organization: Ability to manage schedules, prioritize tasks, and keep records organized.
Technical Proficiency: Skilled in Microsoft Office (Word, Excel, PowerPoint), email systems, and calendar tools.
Interpersonal Abilities: Strong relationship-building and customer service skills.
Flexibility: Comfortable adjusting to shifting priorities and deadlines.
Attention to Detail: Accuracy in data entry and document preparation.
Time Management: Efficiently manage workload and meet deadlines.
Problem Solving: Capable of identifying issues and implementing effective solutions.

Qualifications:

Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Business, Education, or Communications preferred.
Experience: Previous administrative, clerical, or customer service experience is a plus. Familiarity with data entry, scheduling, and handling correspondence is highly valued.
Industry Knowledge: Must have knowledge or experience working with a non-profit organization.

Coalition of Florida Farmworker Or

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Administrative Assistant