Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative support, efficient communication, and excellent customer service. Your proactive approach and exceptional organizational skills will help maintain a productive work environment, support daily functions, and enhance overall office efficiency. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence.

Responsibilities

Manage front desk operations, greeting visitors and clients with professionalism and warmth
Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries appropriately
Perform data entry tasks accurately using computer skills, including Microsoft Office and Google Workspace applications
Maintain organized filing systems—both physical and digital—and ensure documents are properly stored and easily accessible
Support calendar management by scheduling appointments, meetings, and coordinating events efficiently
Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record keeping
Provide exceptional customer service by addressing inquiries promptly and professionally via phone, email, or in person
Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism
Support office management activities such as supply inventory, order processing, and maintaining office equipment
Perform clerical duties including photocopying, faxing, mailing, and organizing files
Offer personal assistant support when needed—such as managing travel arrangements or preparing documents for meetings
Collaborate with team members to streamline office workflows and improve overall efficiency

Experience

Proven office experience or administrative support experience in a fast-paced environment
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools (Gmail, Calendar, Drive)
Familiarity with QuickBooks or other bookkeeping software is highly desirable
Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
Bilingual abilities are a plus for supporting diverse client needs
Experience in medical or dental receptionist roles is advantageous but not required; relevant personal assistant experience is also valued
Clerical experience involving data entry, filing systems, proofreading documents, and managing multi-line phone systems enhances candidacy

Join us as an Administrative Coordinator to be a key contributor in maintaining an organized, welcoming office environment while supporting our team’s success. We value energetic professionals who thrive on multitasking, excel at communication, and are eager to grow their administrative expertise in a vibrant workplace.

Job Types: Full-time, Part-time

Pay: $23.73 - $29.58 per hour

Expected hours: 40 per week

Work Location: In person

PF ROBERTS & ASSOCIATES

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Administrative Coordinator