Executive Assistant to CEO

(Direct Report to CEO | Full-Time | $84,000 Starting)

Company: Planet Cellular Inc.
Location: On-site — Doral, FL 33172
Schedule: 9:45 AM – 6:45 PM
Salary: $84,000-$120,000 starting (based on experience)
Reports To: CEO

Role Overview

We are hiring a senior-level Executive Assistant to act as a strategic right-hand to the CEO. This role goes beyond traditional administrative support—you will operate as an extension of the CEO, helping drive execution, manage priorities, and improve operational efficiency across the business.

This position is ideal for someone who thrives in high-performance environments, thinks several steps ahead, and can balance tactical execution with strategic awareness.

Key Responsibilities

Own and optimize the CEO’s calendar with strategic prioritization and time-blocking
Drive meeting effectiveness (agenda setting, preparation, note-taking, and follow-through)
Manage and draft CEO communications with clarity, speed, and strong judgment
Track and push forward company-wide priorities, ensuring deadlines are met
Coordinate complex travel and logistics with contingency planning
Build, implement, and continuously improve systems, workflows, and internal processes
Prepare high-quality reports, presentations, and executive-level materials
Act as a gatekeeper and liaison for key stakeholders (internal and external)
Handle highly confidential information across strategy, finance, HR, and legal matters
Assist with reporting, dashboards, and financial/admin tracking as needed

Required Qualifications

4–8+ years supporting a CEO, founder, or C-level executive directly
Experience in a fast-paced company with 30+ employees (startup or high-growth environment preferred)
Proven ability to manage competing priorities and operate with minimal oversight
Strong systems-thinking: experience building workflows, trackers, and operational processes
Advanced proficiency in Microsoft Office (especially Excel and PowerPoint)
Exceptional written and verbal communication skills
High level of discretion, judgment, and professionalism
Ability to anticipate needs, solve problems proactively, and execute with urgency

Preferred / Bonus Qualifications

Experience acting as a Chief of Staff–type partner or taking on operational responsibilities
Background in finance, accounting, or data/reporting (dashboards, reconciliations, forecasting)
Experience working closely with leadership on strategic initiatives or cross-functional projects
Familiarity with automation tools, CRM systems, or workflow software

Education

Bachelor’s degree preferred in:
Business Administration, Management, Finance, Accounting, Economics, Operations, or related field
(Equivalent high-level experience strongly considered)

What Success Looks Like

CEO’s time is highly optimized and focused on highest-value activities
Meetings are efficient, structured, and result in clear execution
Company priorities are tracked and consistently completed on time
Communication is sharp, professional, and aligned with leadership expectations
Systems and processes are in place so nothing falls through the cracks
Leadership has clear, organized, and actionable reporting

Compensation & Benefits

$120,000 starting salary (based on experience)
Full-time, in-person role

Position Level Note

This is a senior, high-impact role with significant responsibility and visibility across the organization. Candidates should be comfortable operating at a level that blends Executive Assistant, Operations, and Chief of Staff responsibilities.

Pay: $84,000.00 - $120,000.00 per year

Benefits:

Paid time off

Work Location: In person

Planet Cellular

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