Requisition No: 834936
Agency: Environmental Protection
Working Title: ADMINISTRATIVE ASSISTANT I - 37001159
Pay Plan: Career Service
Position Number: 37001159
Salary: $37,000.00
Posting Closing Date: 08/22/2024
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ADMINISTRATIVE ASSISTANT I
State of Florida
Department of Environmental Protection
Anticipated Vacancy
Closing Date: 08/22/24
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do:
ADMINISTRATIVE ASSISTANT I 37001159 (non-resident)
John Pennekamp Coral Reef State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing a high level of administration to Park Manager in managing John Pennekamp Coral Reef State Park and Dagny Johnson Key Largo Hammock Botanical State Park. The applicant must possess good administrative skills and be able to work independently.
CONTACT
Bryan Abbott, Assistant Park Manager, 305-676-3777
The Difference You Will Make:
Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
JOHN PENNEKAMP CORAL REEF STATE PARK
102601 Overseas Highway
Key Largo, Florida 33037
Key Largo’s John Pennekamp Coral Reef State Park is one of a kind, offering an amazing glimpse into the underwater world.
Renowned for being the country’s first undersea park, John Pennekamp Coral Reef State Park encompasses an impressive 70 nautical square miles. While many visitors view the park’s colorful coral reefs and teeming marine life on a glass-bottom boat tour, one can get an even closer look by scuba diving or snorkeling.
Canoeing and kayaking through the park's waters are popular activities; fishing is permitted in designated areas.
Visitors can also enjoy walking on short trails through tropical hammocks, picnicking or swimming at the beach. The visitor center features several large saltwater aquariums filled with sea creatures, and nature videos are shown in its theater. Full-facility and youth/group campsites are available.
Dive in to explore Florida’s Coral Reef at the park.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Pay:
$3,083.33 plus $105.73 Competitive Area Differential monthly/$37,000 annually
Your Specific Responsibilities:
Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.
This position is responsible for providing a high level of administration to Park Manager in managing John Pennekamp Coral Reef State Park and Dagny Johnson Key Largo Hammock Botanical State Park.
Assists park manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as: annual ticket audits, purchasing audits, budget monitoring, the overseeing of fiscal data and records, development and promulgation of policies and procedures to implement Department guidelines. Daily, weekly and monthly reports. Oversees Purchasing Card (“P” Card) process ensuring accuracy and timely submission. Acts as purchasing agent for “P” Cards and My Florida Market Place. Assists in administrative activities related to computerized reservation system.
Coordinates work duties of lower level employees (OPS Toll Collectors, OPS Clerical). Provides assistance with routine and special correspondence relating to inquiries from the public, organizations, or other governmental agencies relating to a wide variety of subjects including park information, operating policies/procedures, administrative rules, employment opportunities, facilities, services, and various activities requiring specific knowledge of Bureau philosophies, administrative rules and operating policies, and procedures. Monitors performance evaluations ensuring timely submission.
Develops management reports and summaries of operational data on a variety of subjects for use in making decisions on management of park’s activities and services. This includes close liaison with Park Manager and Assistant Park Manager.
Handles special assignments, coordinates travel arrangements and makes hotel reservations.
Performs related work as required.
Required Knowledge, Skills, and Abilities:
KNOWLEDGE OF:
- administrative principles and practices
KNOWLEDGE OF AND ABILITY TO:
- accurately and completely fill out forms and/or reports
- act as authorized purchasing agent for My Florida Market Place and purchasing (P-card) transactions
SKILL IN:
- operating general office equipment
- use of database and word processing software
- planning, coordinating and implementing meetings, training programs and special events
SKILL IN AND ABILITY TO:
- utilize a computer and software programs such as Microsoft Office Suite
- efficiently and accurately perform cash register transactions including cash handling and making correct change
- type letters, memoranda and other standard business forms in correct format
- prepare and maintain financial records
- maintain a budget and submit associated reports in establish timeframes
- organize files and other records
- act as office receptionist and handle telephone calls in a courteous and effective manner
ABILITY TO:
- understand and apply applicable rules, regulations, policies/procedures relating to administrative functions
- prepare and maintain financial records
- communicate effectively verbally and in writing
- prepare correspondence and administrative reports
- work independently
- establish and maintain effective working relationships with others
- maintain a valid driver license
Other Job Related Requirements for this Position:
- Valid driver license
- Incumbent of this position, in accordance with sections 110.1127 and 435.04, F.S. and DEP directive 422 (Background Investigation), is required to successfully complete a background and fingerprint check
POSITION OF SPECIAL TRUST REQUIREMENT:
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_ER@dep.state.fl.us
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
