NOTE: This will be an in-person position at our Marathon, FL office location.

Coastal Source is seeking a highly organized, tech-savvy, and proactive Executive and R&D Program Coordinator. This position plays a pivotal role in supporting the CEO and the broader leadership team by managing documentation, coordinating R&D initiatives, organizing events, and ensuring seamless execution of strategic projects. This role requires a highly organized, proactive, and detail-oriented professional who thrives in a dynamic environment, leverages technology, and can balance multiple responsibilities with discretion and professionalism.

Coastal Source strives to create the most durable and high-performance outdoor living products on the market. We are proud of the products we create and our team that stands behind them. We are working to build a world-class experience for our customers.

The salary offered will take into consideration the selected candidate’s level of skills, knowledge, and relevant experience. Overtime is also available with manager approval.

About You

You are a highly capable and detail-oriented professional, who brings a strong foundation in communication, technology, and collaboration to every role. Known for excellent written and verbal communication skills, you excel at conveying complex information clearly and effectively across diverse audiences. With a keen proficiency in Microsoft Office Suite and a willingness to embrace and optimize emerging tools, you continuously seek innovative ways to improve workflows and outcomes. You possess strong attention to detail and organizational abilities, which support effective multitasking and time management, even in fast-paced environments. You are an adaptable problem-solver with solid analytical skills and a proactive approach to navigating shifting priorities and requirements. With a collaborative mindset, you build strong relationships, contributing to seamless project execution and goal achievement.

Key Qualifications

Bachelor’s degree or equivalent work experience in project management, marketing, business administration, or a related field.
Minimum of 4+ years of professional experience, preferably in a research or technical environment, with at least 2 years in a role supporting ownership/leadership.
Excellent written and verbal communication skills.
Proficient in technology, with a willingness to embrace and optimize new tools, including AI.
Strong attention to detail and organizational skills.
Ability to collaborate effectively with team members, customers, vendors, and other stakeholders.
Proficiency in Microsoft Office Suite.
Basic project management skills, with the ability to manage multiple tasks simultaneously.
Strong analytical and problem-solving abilities, with the adaptability to navigate changing requirements.

What You’ll Do

Documentation & Project Coordination

Collaborate with team members to manage technical content and create presentations highlighting the company’s history, products and services.
Assist in drafting, proofreading, finalizing, and distributing project documentation, including reports and presentations.
Analyze project data to ensure alignment with goals, making necessary adjustments to maintain project objectives.
Support the project team by gathering and organizing critical data efficiently.
Manage project assets and communication platforms to ensure effective documentation and coordination.
Participate in internal meetings, tracks tasks, and identify necessary follow-up actions.
In-house coordination for visiting dealers to our R&D facility, including assistance with accommodations, reservations, and follow-up after departure.

Executive Support

Provide high-level administrative support to the CEO and project team including scheduling meetings, maintaining project calendars, and addressing other administrative needs.
Manage schedules, travel, lodging, dining and activities.
Assist with additional tasks and administrative duties as assigned.

Coastal Source is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state or local law.

Coastal Source participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Do you now or will you in the future need sponsorship for a work visa?

Work Location: In person

Coastal Source

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Executive and R&D Program Coordinator (In-Person in Marathon, FL)