Summary:
The Assistant Director of Finance manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.
Essential Duties and Responsibilities:
Assisting in Management of Accounting Team
Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
Oversees internal, external and regulatory audit processes.
Ensures that regular on-going communication occurs with employees to create awareness of business objectives, communicate expectations, and recognize performance.
Establishes and maintains open, collaborative relationships with employees.
Provides excellent leadership (e.g., differentiates top performers, fosters teamwork and encourages work/life balance).
Ensures employees establish and maintain open, collaborative relationships within their team.
Ensures property policies are administered fairly and consistently.
Ensures team members are cross-trained to support successful daily operations.
Creates appropriate development plans which develop team members based on their individual strengths, development needs, career aspirations and abilities.
Conducts performance review process for employees.
Participates in hiring activities as appropriate.
Managing Projects and Policies
Generates and provides accurate and timely results in the form of reports, presentations, etc.
Analyzes information and evaluates results to choose the best solution and solve problems.
Identifies the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
Ensures that the P&L is accurate (i.e., costs are properly matched to revenue, costs are recorded in the proper accounts) and statements are delivered to appropriate individuals in a timely manner.
Reconciles balance sheet to ensure account balances are supported by appropriate documentation
Ensures tax rates used for sales/use tax are current and proper amounts are collected and/or accrued.
Ensures compliance with standard operating procedures
Ensures account balances are supported by appropriate documentation
Reviews audit issues and makes corrections as necessary.
Ensures property permits, licenses and if applicable vendor contracts are current.
Demonstrating and Applying Accounting Knowledge
Demonstrates knowledge of job-relevant issues, products, systems, and processes.
Keeps up-to-date technically and applying new knowledge to your job.
Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Leverages technology and effectively uses information systems and tools to generate financial reports and provide managers with analytical support to drive decision-making.
Proving Financial Information and Guidance to Others
Informs and/or updates the executives, the peers and the subordinates on relevant financial information in a timely manner.
Attends critique meetings to review information with management team.
Advises the Director of Finance on existing and evolving operating/financial issues.
Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
Maintaining Finance and Accounting Goals
Submits reports in a timely manner, ensuring delivery deadlines.
Ensures profits and losses are documented accurately.
Develops specific goals and plans to prioritize, organize, and accomplish your work.
Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
Supports a strong accounting & operational control environment to safeguard assets, improve operations and profitability and manage business risks.
Qualifications
This candidate must possess the ability to deal with a diverse range of people, which includes upper management.
This candidate should possess the ability to think clearly under pressure, understand the details but not lose focus of the organizations "big picture" objectives. This person must possess troubleshooting skills, be a motivated self-starter and interact with fellow employees.
Education and/or Experience
4-year bachelor's degree in Finance and Accounting or related major; 1year experience in the finance and accounting or related professional area.
Language Skills
Must be able to comprehend the English language in order to communicate with co-workers and fully understand job assignments.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sample physical requirements might include:
Must be able to stand for long periods of time.
- Must be able to reach, grab and lift objects over shoulder height
- Must be able to squat and kneel down on regular basis
- Must be able to bend & twist upper body to reach up, down or side-ways on regular basis
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Be a team player and provide lateral service.
Follow Ocean Reef Club Associate Handbook and Quality Job Standards.
Be able to endure outside weather conditions; heat, rain, cold, and at times high winds.
Be willing and able to work when needed, including weekends & holidays.
Attendance, Appearance and Conduct:
Regular attendance in conformance with the standards, which may be established by Ocean Reef Club from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry and report deadlines, associate may be required to work varying schedules to meet the business needs of the Club and report deadlines.
Proper grooming is required by all associates and is described in detail in the Associates Handbook. Associates should review this policy and make sure that at all times they present themselves for shifts looking clean, neat and professional.
As a condition of employment, all associates agree to fully comply with Ocean Reef Club rules and regulations for the safe and efficient operation of Club facilities. Associates who violate Club rules and regulations will be subject to disciplinary action, up to and including termination of employment. If you have any questions or doubts you should seek clarification from your supervisor.
Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the requirements of the job, management must reserve the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, change is workload, rush jobs or technological developments) dictate.
Brand: Ocean Reef Club
Address: Accounting Key Largo, FL - 33037
Property Description: Accounting
Property Number: 72
