Summary
Serves as the Morale, Welfare and Recreation Director of NAS Key West, FL for Fleet and Family Readiness (FFR) Programs within Commander, Navy Region Southeast (CNRSE). This position has the responsibility for the leadership, direction, management, productivity and cost effectiveness of MWR and Child and Youth Programs (CYP). The department provides a wide range of recreational and hospitality services for Active Duty Military personnel and their families, retirees and DOD civilians.
Responsibilities
Administration
- Ensures the overall successful management, administration and operation of activities, services and facilities of assigned programs.
- Develops and executes policies pertaining to the management of activities, operations and services for MWR and CYP programs.
- Serves as the principal advisor and authority on matters impacting the MWR and CYP programs.
- Provides advice, guidance and recommendations to the Commanding Officer and the CNRSE Quality of Life Director.
- Responds personally to complex and delicate problems having implications on overall policies and procedures.
- Formulates and monitors application of policies for administration and management of MWR and CYP facilities and services.
- Coordinates and administers changes and revisions to instructions and policy directives and provides interpretation of existing policies as necessary.
- Plans and forecasts operational requirements in addition to performance of all program delivery.
- Ensures facilities are well-maintained and appeal to the needs of the varied clientele and that they are operated in a cost effective manner.
- Provides advice and guidance to program and facility managers on interpretation and formulation of technical, functional and program activities.
- Documents deficiencies and operational problems and initiates corrective action and management strategies.
- Continuously reviews and analyzes programs, conducts activity visits to ensure activities maintain equitable and consistently high standards of performance and customer service in the management and operation of their programs.
- Aggressively works towards the achievement of meeting program standards and achieving accreditation status.
- Identifies, on a continual basis, areas for potential improvements or more efficient services and establishes objectives toward that end.
- Prepares long range plans to ensure supplies, equipment, funds and facilities are available to efficiently operate programs.
- Determines future requirements for additional equipment and facilities.
- Develops studies to evaluate the adequacy of current equipment, facilities and services.
- Develops standards and specifications for new or renovation type construction projects and manages the capital improvement programs.
- Coordinates minor and major construction, renovation and alteration projects of facilities and assists N92 in the management of the Regional Facility Team when required.
Financial Management
- Plans and executes the overall management and direction of the financial, operational and personnel assets of both Appropriated Fund (APF) and Non-appropriated Fund (NAF).
- Functions as primary responsible for optimizing the provision of programs and services through use of standard business practices, cost reduction, efficiency improvement, production projections, staffing levels and operating budget for MWR and CYP programs.
- Develops and implements new and advanced business operation techniques and methods to optimize the achievement of goals while simultaneously balancing the application of resources.
- Manages the financial wellbeing of MWR and CYP programs with oversight of the fiscal and budgetary responsibilities.
- Ensures preparation and consolidation of comprehensive business plans for repairs and replacement of facilities and programs.
- Devises and institutes innovative techniques of management in order to cope with ever increasing demands for quantity, quality, and complexity of services in the face of diminishing resources.
- Analyzes budget execution to ensure maximum benefit is received from financial resources without sacrificing efficiency or violating established resource management system procedures.
- Analyzes financial data, reviews budgets, and submits reports and recommendations.
- Forecasts and estimates program requirements and prepares programmatic reports, justifications, charts, graphs, and statistical and narrative data for top-level presentations and briefings.
- Conducts financial program surveys, audits and special projects, and provides advisory services to operating management officials.
Technical Oversight
- Provides technical guidance and administrative oversight over professional, technical, skilled and unskilled employees utilizing direct and/or indirect supervision of subordinate supervisors and employees.
- Ensures adequate staffing, effective training and appropriate supervision is maintained throughout and in compliance with established personnel administration in order to meet mission requirements.
- Assigns work, defines priorities, selects and recommends applicants for hire, evaluates performance, recommends pay adjustments/awards, provides or recommends training, approves and/or disapproves leave requests, initiates corrective actions, and recommends formal corrective/disciplinary actions as warranted.
- Fully supports equal employment opportunity initiatives and ensures employees are respected, valued and free from harassment.
Qualifications
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.
Most possess at least five (5) years of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.
Specialized experience must demonstrate the following:
- Must have at least 5 years' work experience supervising Non-Appropriated (NAF) employees at the branch, division, and/or regional level.
- Ability to exercise all delegated supervisory and managerial authority to the fullest extent possible with responsibility for accomplishing the designated mission.
- Ability to supervise and direct the work of other employees, monitor performance, and assure adequate internal control procedures are developed and operative.
- Knowledge of a wide range of the principles, concepts and techniques relating to the mission, vision, and functions of MWR programs.
- Ability to develop a thorough understanding of the mission and objectives in order to conduct in-depth, comprehensive analysis relating to actions, projects and programs, provide recommendations, and make decisions from an overall top management standpoint.
- Thorough knowledge of the organizational structure and relationships of short and long range planning in order to support numerous management programs and to integrate, fully coordinate, balance and monitor a wide variety of complex projects, actions and initiatives.
- Knowledge and skill in applying analytical and evaluative methods and techniques.
- Ability to plan, conduct and document a variety of comprehensive studies and reports.
- Knowledge of general business principles of financial management, including budgeting, cost and profitability, financial reporting, internal controls, auditing, and purchasing, for non-appropriated funds to ensure best use of resources and to plan for operating costs, major and minor construction, renovation, and capital purchases.
- Skill in presenting briefs and presentations.
- Knowledge in facility management to ensure all spaces are fully and properly programmed, utilized, maintained and when necessary, renovated or replaced.
- Ability to plan, schedule and supervise work to achieve the most efficient utilization of facilities, employees and equipment.
- Ability to solve, improvise, work under pressure and handle crises effectively.
- Skill in developing new methods, approaches, and procedures to ensure programs are kept current with patron desires, and full utilization of personnel and resources are consistently realized.
- Ability to interpret complex instructions, directives, and correspondence and to apply them to specific situations throughout the chain of command.
- Ability to effectively communicate orally and in writing.
- You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
As part of the application process, you must complete and submit an occupational questionnaire, and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.
