Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our resort in various administrative tasks. The ideal candidate will possess strong computer literacy and organizational skills, along with the ability to assist with our timeshare and vacation rental business. This role is essential for ensuring smooth office operations and providing excellent support to our staff and guests.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for team members.
- Have a willingness to learn and understand our resort operating system to assist with bookings, owner payments, and front desk assistance.
- Maintain organized filing systems.
- Handle phone calls with professionalism, demonstrating excellent phone etiquette.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Provide support as a personal assistant to our property manager.
- Communicate effectively with guests and staff, ensuring all inquiries are addressed promptly.
- Support the team in various administrative projects and initiatives.
Qualifications
- Proven experience as an administrative assistant or in a similar role.
- Experience in a hotel or resort setting is strongly preferred.
- Strong computer literacy, including proficiency in Microsoft Office Suite and Google Suite.
- Experience with QuickBooks is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Bilingual abilities are highly desirable to facilitate communication with diverse clientele.
- Strong data entry skills with attention to detail.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Demonstrated ability to work independently as well as collaboratively within a team environment.
If you are looking for a dynamic role that offers the opportunity to grow your administrative skills while contributing to a supportive team environment, we encourage you to apply.
Job Types: Full-time, Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 32 – 40 per week
Benefits:
Schedule:
Work Location: In person
