Overview
We are seeking a detail-oriented and organized Bookkeeper to join our team. The Bookkeeper position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.
The individual must have the ability to work with little or no direct supervision. Because of the nature of this work, position requires someone pleasant, personable, detail-oriented, a team player and patient with a desire to be of assistance. Duties include analyzing information, dealing with complexity, data entry skills, attention to detail, confidentiality, thoroughness.
Duties & Responsibilities
- Perform all accounts receivable and owner’s monthly bills.
- Review and maintain all Condo accounts reconciliation.
- Ensure that receivables are collected promptly.
- Review all delinquencies with the Property Manager, assist in collections of outstanding amounts.
- Pay supplier invoices in a timely manner and takes all reasonable discounts on supplier invoice.
- Ensures accurateness of accounts payable invoices.
- Purchase supplies and equipment as authorized by management.
- Label and file accounts payable correspondence.
- Payroll preparation and maintenance of records and supporting correspondence.
- Compile employee time, production and payroll data from time sheets and other records.
- Review time sheets, and other payroll information in order to detect and reconcile payroll discrepancies.
- Process payroll adjustments to pay related to previous errors or retroactive adjustments.
- Ensure accurate and timely processing of employee paychecks and statements of earnings and deductions.
- Pull payroll reports as needed for management members or accountant.
- Maintain and review all financial reports and cash flow analysis with the Property Manager.
- Maintain an orderly accounting filing system.
- Maintains records of financial transactions by establishing accounts; posting transactions; ensuring legal requirement compliance.
- Assist with defining bookkeeping policies and procedures.
- Maintains subsidiary accounts by verifying, allocating, and posting transactions.
- Reconcile accounts and financial statements at the end of the month.
- Assist with the necessary information on the preparation of the yearly budget.
- Provide assistance for the quarterly and fiscal year end information to the external accountant.
- Assemble information for external auditors for the annual audit.
- Documents to be filed timely, most will be electronically.
- Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
- Record cash receipts and make bank deposits.
- Conduct a monthly reconciliation of every bank account.
- Monitor office expenses and tally and enter cash receipts.
- Maintain the petty cash fund.
- Communicates (both in verbal and/or written form) with clients, client suppliers, vendors, and banking contacts.
- Weekly electronic mail (email) submission of accounts payable activity/payments to Manager and Board of Directors.
- Monthly/timely email submission of Income Statement to Manager and Board of Directors. Quarterly email submission of owner receivable aging report to Manager and Board of Directors.
- Assist the General Manager with the preparation of all Board of Directors and Committee reports as required/requested.
- Answer any phone inquiries, first and foremost those related to financial information.
- Back up for the front desk staff when not available.
- Comply with local, state, and federal government reporting requirements as required.
- Provide clerical and administrative support to management as requested.
- Monitor office supply levels and reorder as necessary.
- Any other duties as assigned by Property Manager.
- Training of front desk clerk in bookkeeping job duties for coverage during bookkeeper's absence
Knowledge, Skills & Abilities
- Communication – excellent written and communication skills. Understand and respond to a diverse population. Versatility, flexibility and a willingness to work within constantly changing priorities.
- Customer Service - establishes and maintains customer relationships by building trust and respect and by consistently meeting and exceeding expectations.
- Interpersonal Skills - Strong organizational, problem solving and analytical skills. Ability to work independently and as a member of a team. Strong interpersonal skills. Ability to deal effectively with diverse groups of individuals. Commitment to professionalism and high standards.
- Organizational Skills – Ability to handle multiple project, priorities and workflow in a busy office setting. Must be detail oriented.
Qualifications
- Associate’s degree in accounting or finance required.
- Bachelor’s degree preferred.
- Minimum three years of experience in accounting required.
- Property Management Bookkeeping experience preferred.
- One year payroll experience required.
Join our team as a Bookkeeper and contribute to our commitment to maintaining accurate financial operations while growing your career in a supportive environment.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Accounting: 3 years (Required)
- Payroll: 1 year (Required)
Ability to Commute:
- Long Key, FL 33001 (Required)
Ability to Relocate:
- Long Key, FL 33001: Relocate before starting work (Required)
Work Location: In person
