We are seeking a highly organized Administrative Assistant for our plumbing team. In this vital role, you will support the supervisor with day-to-day record keeping and management of files, both physical and virtual. The Administrative Assistant will receive information, process it and ensure it is maintained for easy retrieval. The Administrative Assistant will also be an excellent communicator and work well with others. Your strong organizational and communication skills will ensure that this division runs smoothly.
Duties
- Screening calls, taking messages, and transferring inquiries efficiently
- Perform data entry and maintain accurate filing systems both digitally and physically
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation, editing, and collaboration
- Assist with calendar management, scheduling appointments, meetings, and coordinating events seamlessly
- Provide clerical support including proofreading documents, managing correspondence, and organizing office supplies
- Maintain office organization through filing systems, inventory management, and routine cleaning of shared spaces
Qualifications
- Experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel) and Google Workspace applications for document processing and communication
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent computer literacy with the ability to learn new software quickly
- Strong typing skills along with attention to detail for proofreading and data entry tasks
- Exceptional organizational skills with the ability to prioritize multiple responsibilities effectively
- Bilingual abilities are a plus to assist diverse clients and team members
- Personal assistant experience or experience managing calendars enhances your fit for this role
- Applicant must be able to obtain a Military Security Clearance
- A valid Florida Drivers License and clean driving record
Join us as an Administrative Assistant where your proactive attitude will make a real difference! We value energetic individuals who thrive on organization, enjoy supporting others, and are eager to contribute to a positive workplace environment. This paid position offers the chance to develop your administrative skills while being part of a supportive team dedicated to excellence.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Have you ever been arrested or convicted of any crime? Misdemeanor or Felony.
Language:
License/Certification:
- Florida Drivers License (Required)
Work Location: In person
