Administrative Assistant - Key West, FL

FedWriters, Inc. • Full-time • Key West, FL, US • $21 - $28 / hour • 3w ago

Overview:

FWI is building a team to provide comprehensive administrative support services to the Naval Surface Warfare Center, Corona Division, enabling technical staff across multiple departments to focus on the Navy's core independent assessment mission. As an Administrative Assistant, you will serve as the primary administrative point of contact for your assigned department, managing day-to-day office operations including correspondence, timekeeping, travel coordination, records management, and classified material handling.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon contract award**

Work Schedule and Location:On-Site: This full-time on-site position will work Monday through Friday, 8:00 AM to 4:00 PM at NAS Key West, FL.

Responsibilities:

Perform daily office operations including filing, word processing, mail distribution, and reception duties
Handle and safeguard classified materials up to the SECRET level per DoD Manual 5200.01
Screen phone calls, correspondence, and visitors; provide telephone coverage Monday–Friday, 0800–1600
Coordinate meetings and events, including preparation of agendas, briefing materials, and security clearances
Proofread, format, and edit official correspondence per Navy standards; prepare meeting minutes and track action items
Enter and review Government employee timekeeping data in Navy ERP
Arrange travel including reservations, authorizations, and travel claims per Joint Travel Regulations
Process shipping and supply requests in Navy ERP
Maintain records including time/leave logs, equipment listings, and correspondence controls per Navy records management policy
Assist with building representative, fire warden, and facility maintenance coordination
Support data entry for reports, charts, and metrics

Qualifications:

Required:

High School Diploma
Minimum 1 year of administrative experience (2 years preferred)
Active Secret level security clearance

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team:

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including: